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TOTAL4+ is a smart masterpiece to create continuous improvement in your business
The new generation of Total application is to increase productivity and create complete information flow among all your companies.
facilities
- Financial accounting
- Bank Account
- Accounts Payable
- Accounts Receivable
- Budget
- Export Warehouse Management
- Warehouse accounting
- Logistics and Supply Chain
- Sales
- Payroll
- Fixed Assets
- Financial Statements
Financial Accounting
– Defining accounts and preparing a list of accounts in the form of a tree (chart of account) and classifying accounts up to 6 floating detailed levels.
– Defining detailed accounts in all 6 floating levels in the form of a tree
– Defining Matrix and tree accounting coding and in floating levels (the number of aggregate, subsidiary and partial figures can be adjusted according to Gofer’s opinion.)
– Communicating with all systems to receive information on categories of personnel, customers, goods, orders, etc.
– The possibility of specifying accounts related to cash flow
– specifying additional information for each account
– Specifying access rights at the level of each account for each user
– Manual registration of financial documents at different stages and other documents for internal control dimensions
– Defining statuses of registration and control of documents and providing access to different users
– Issuing documents based on information received from other systems in a mechanized manner
– Introducing document templates and using them in issuing documents
– Keeping Supplementary information (check number, amount, unit, currency amount, currency type, date, letter number, etc.)
– Keeping document attachments in the form of electronic files (in case of providing documentation archives)
– Recording and keeping financial events on time and simultaneously with related transactions
– Determining the ceiling limit for users and limiting the access of people to document registration
– Approval or rejection the documents by the document adjuster user and higher levels
– Exchanging the balance of foreign currency accounts automatically and controlling them
– Carrying out the end-of-term financial operations and issuing mechanized documents for closing temporary, closing and opening accounts
– Sending information to formats such as (Excel, Word, XML, PDF) for the financial analysis desired by the user
– Using the information of different financial years simultaneously
-The possibility accounts review reports simply and analytically and account analysis and providing separate analytical balances for each of the companies in the group
– preparing Legal offices
Bank Account
– Integration with modules related to the field of receiving and payment, including sales, distribution, supplies, etc.
– Sending documents and receiving account information by the financial system
– Sending balance information and customer account circulation and specifying the settlement method by the sales system
– The possibility of defining currency and Rial bank accounts and defining checkbooks for current bank accounts
– Allocating checks automatically/manually to payment documents
– The possibility of managing documents during collection or managing documents during payment in separate sub-accounts for each bank
– Automatic allocation of bank account in automatic payment/receipt documents by Bank Determination
-determining the time and quantitative credit limit based on documents
– Managing documents receivable
– registering documents in the bank before the maturity
– Registering the transfer of documents in the bank for collection in maturity time
– assignment of documents to the supplier in exchange for the company’s debt (account/payable document)
-Registering the collection or dishonored receivable notes in the bank
– issuing the simple or complex document in a mechanized way
– definition of Portfolio for classifying receivable documents (for example, long-term checks/returned checks, etc.) and reporting their status
-managing the payable documents
1- Registering payment through a payment order by specifying the payment method including:
- Defining the payment method, including cash, check, etc., and assigning the corresponding account automatically during document registration based on the chosen payment method.
- Cash
- Cash transfer and daily check
- disciplinary documents
- Various operational steps of payment order, check issuance, check delivery, withdrawal from the account through bank notification and check cancellation
- The possibility of defining, managing the fund and various pretty cash and reporting on their status
- The possibility of registering the payment of partial expenses through fund
- The possibility of defining various possible operations in the field of fund, such as charging fund, receiving from the customer, paying to the supplier, partial receipts, transfer between payers, transfer to the bank, etc. and allocating the account automatically and also based on the registered operations.
- The possibility of registering the operations of each fund on a daily basis (without registering the financial document) and checking the registered operations and confirming them at the end of the day, and as a result, creating the financial document automatically and entering the operations in Gofer’s financial books.
- Support for currency activities
- The possibility of registering the bank statement and preparing the bank reconciliation automatically.
- Reporting the bank reconciliation using real balance methods, book balance to bank balance, bank balance to book balance
- Discrepancy on POS deposits that differs 3 items, number, date, bill amount from the cash document.
- Cash flow by separating currency and preparing a cash flow report
- Implementation of different scenarios of inventory calculation for liquidity management
- Reporting the receiving and payment requests and tracking the forms related to these requests
- Reporting the checks issued by each bank and its status (cancelled, etc.)
Accounts Payable
- Creating, keeping and updating information of suppliers, contractors.
- Grouping suppliers and contractors and determining different accounts payable for each group.
- registering and keeping financial transactions, including:
1-Issuaing the automatic financial documents during the registration of goods receipts, status statements of contractors and goods owners.
2-registrating pre-payments (managing pre-payments in a separate account)
- Registration of suppliers and contractors’ invoices
1- Registration of payment referring to the desired invoice and supplier’s credit settlement (automatically or manually)
- Carrying out the tax calculations automatically and manually based on the rates entered in the system for value added tax and…
- The Ability to analyze open items of accounts in reports etc.
- keeping and calculating the currency balance of foreign suppliers with the currency of the transaction and contractors, simultaneously with the reference exchange of the system.
- The possibility of using Workflow in the processes of invoice approval of suppliers, contractors, pre-payment request and payment request approval, etc.
- Determining the exact balance of accounts payable at the end of the financial period
- The process of closing accounts payable at the end of the financial period
- Creating a workflow process for purchase requests, purchase orders and receiving goods
- The Ability to analyze the credit period of suppliers and contractors
Accounts Receivable
- Creating, keeping and updating customer information of Gofer.
- The possibility of grouping customers and determining different accounts receivable for each group
- Recording and keeping financial transactions of customers, including:
1-Issuance of automatic financial documents in each department in accordance with the organization’s forms, which is based on calculations and accounting operations.
2- Registration of Pre-receipt related to the sales order (management of pre-receipts in a separate account).
- Registration of the financial document by creating services and the possibility of controlling the costs of each activity automatically/manually
- Issuance of sales invoices and customer´ debt settlement
- Performing tax calculations automatically and manually based on the rates entered in the system for value added tax and…
- Credit management of customers in the form of warning, blocking and approval of the admin user based on the following:
- Allocation of Rial balance credit limit
- Credit amount of receivable documents
- The maximum price of each invoice
1-Maximum number of unsettled invoices
2-Maximum check date per day
- Maintaining and calculating the foreign currency balance of foreign customers with the traded currency and at the same time with the reference currency of the system
- The Ability to analyze outstanding items of accounts in reports, etc.
- The possibility of managing receivable documents and processes such as downloading documents, cessioning documents in the bank, pretesting documents, etc.
- The Ability to define and control how to follow up claims automatically and apply penalties for overdue items if needed
- The possibility of managing doubtful accounts
- The possibility of connecting with the budget control system to determine the exact balance of customers at the end of the financial period
- The process of closing accounts receivable (customers) at the end of the financial period
- The Analysis of customer’s debt duration
- Reports:
1-a list of customers
2-the Analytical report of customers
- The circulation of customers
- The balance of customers
- Sales tax
- Claims of customers based on invoices, visitors, activities, etc.
Budget
- Defining the information of budget headings in 5 levels (currency, Rial, quantitative) and grouping them
- registering and keeping various budget amounts (proposals, amendments, approvals, etc.)
- Credit allocation for each line of the budget
- Credit allocation for each budget line
- Transfer of funds
- Introducing financial accounts related to budget levels
- Introduction of receipt and payment factors with budget levels
- Introduction of warehouse, product committee, product related to budget levels
- Sending the sales budget for the production system
- Receiving the budget for the purchase of materials from the production system
- Calculating and forecasting the budget of different headings for the next year with desired scenarios
- Direct communication
- Associating a budget line with each account by financial system
- Receiving the performance of the budget line by financial system
- Sending sales performance information by sales system
1-Receiving sales planning information by sales system
2-sending information of performance of purchase planning and purchase credit by procurement system
3-Receiving purchase planning information by procurement system
- Sending the information of production planning performance by production control system
- Receiving the information of production planning by production control system
- Communicating a budget line with the causes of receipt and payment by treasury system
- Receiving performance information of each budget line by treasury system
- Introducing different scenarios for forecasting the budget
- Calculating the next year’s financial budget based on various factors
- Preparing the all kinds of comparative reports of forecasting and performance of budget levels and deviations for the cost center
- Types of comparative reports based on forecasting and performance and deviations for different budget groups
- Preparing all kinds of management reports such as profit and loss reports and balance sheets
- Preparing a balance report
- preparing a report of the Allotment ledger’s statement of flow
- preparing a report of reserved and current credits
Export Warehouse Management
- Definition of product specifications and unlimited additional information of product based on Gofer’s needs
- Management of the material cycle
- Requesting and purchasing order
- Tracing purchase
- Definition and control of all types of ordering and supply of goods and production of goods
- Requesting product from warehouse
- Management of inventory
- Receipt of materials in the warehouse
- Moving in the warehouse
- Tracing goods in the warehouse
- Tacking of stores´ stock
- Managing the orders of consignment
Stock Accounting
- Management of Product pricing in the form of special identification or average or FIFO
- Automatic registration of financial documents at the time of receipt and remittance of goods
- Calculating the stock value automatically based on changes in the stock in hand of the warehouse (for the average method)
- Revaluation of inventory in real time
- Taking of inventory process and its registrations in the system
Logistics and Supply Chain
- Determining the approved price and estimating the price of the purchase request
- Calculating the taxes and duties of suppliers
- Designing and adapting the organizational processes of the supply chain
- Introducing goods and services and issuing purchase invoices for goods and services
- Creating different levels of access and approval on the issued sheets in the process
- Issuance of documents for the purchase and return process of goods included
1-Import
2-Local purchase
- Purchasing from the stock market
- Estimating the price of the purchase request and obtaining the approval of the financial unit
- Registering a purchase request based on the request for goods that have a deficit in stock
- Identifying inventory on the way and controlling it from the accounting system
- Delivery of goods to the warehouse or direct delivery to the requesting unit
- Confirmation of delivery of items by applicant and applicant units
- Registration of purchase and returned invoice
- Registration of pre-payment and its control at the time of settlement
- Sending payment requests to the financial unit and settlement of invoices
- Registration of the summary statement of procurement funds and the Settlement of purchase invoices
- Issuance of accounting documents, purchase invoice, delivery and returned sheet in individual and group form
- Registration of additional costs in the purchase process
- Calculation of the total price per purchase part
- Determining the method of sharing costs in calculating the total price
- A report of reviewing procurement documents, inventory on the way, purchase summary
- Sending all system reports to Excel
- Report of purchase records
Sales
- Management of customer requests
- Proforma invoice and price announcement
- Sales contract
- Sales order
- Management of different levels of customers
- Management of prices and discounts
- Sales of order-oriented products
- Introducing and managing all types of sales process – Third Party
- Load cancellation process
- Customer credit management – FSCM
- Billing
- Management of customer’s pre-payments
- Controlling and tracking the purchased goods based on serial number
- Inventory reservation at the time of issuing the proforma and sales invoice
- Commission management system of Distributor, Supervisor and Visitor
- Sales reporting
- Profitability analysis per product, customer, sales centers and geographic regions
Payroll
- Registration of personnel information, orders, functions, loans, etc. and continuous payments and adjustments
- Defining the types of absenteeism and lateness penalties and assigning them to the desired personnel
- Defining the rules of payment tables, deductions and tax tables
- Introducing types of tax exemptions
- Operations related to loans and loan guarantors
- Payment of advance, pre-payment, Holidays calculations and bonuses and taxes, taking into account exemptions
- Calculating and issuing the severance document and applying accured changes to payment tables and deductions, including tax insurance
- The possibility of settling accounts and changing personnel status
- Automatic issuance of amendment orders at the time of issuance of arrears, if needed and also with the approval of user
- The possibility of recalculation due to changes in salary laws and methods
- The possibility of preparing insurance, tax reports and preparing mechanized files for all relevant organizations such as banks, insurances, property, etc.
- Designing reports that are prepared in pre-printed tables, such as salary slips.
- Ability to send receipts to employees’ email addresses
- The possibility of issuing an accounting document by creating a template by the user.
- Processing and issuing documents to the financial system according to the defined branches of the organization
- Flexibility in rules and calculations
- Mechanical connection with other systems
- A summary of cost centers and control report of accounting documents
- Annual income separated from separate tax
- Calculation report of personnel reserves
- Preparation of insurance and tax files with the desired format and structure of Social Security Organization and Taxation Organization
Fixed Assets
- Classification of fixed assets and some assets during the construction of the organization
- Registration, tracking and display of complete information of fixed asset plate during the processes of creating a purchase request, registering a purchase order, receiving assets and setting aside assets and disposing them
- Assigning tag numbers and property plates to properties
- Collective introduction of similar properties with separate license plates
- Allocating each property plate to the defined group levels and locations
- Introducing the personnel and identifying the persons who will receive the property and issuing the property transfer form with serial number
- Transferring property to different people
- Transfer of assets in the location and different cost centers
- Determining the methods of calculating asset depreciation according to the needs of each organization (direct method, descending method, etc.)
- Calculating depreciation automatically or manually and registering the relevant financial document at the same time
- Management of processes such as asset acquisition, asset depreciation, asset transfer, asset revaluation, asset forfeiture, asset sale
- Preparation of asset card (cost price, depreciation, book value)
- Registering information related to reassessing assets and calculating consumption at a new rate
- Maintenance of assets for which depreciation calculation is not intended, but controlling the existence of that asset and the costs spent to purchase or maintain that is important.
- Management of end-period and financial-year operations for fixed assets
- The possibility of determining the value of assets in the process of completion and related processes
- Introduction of the following accounts at each account and asset with the possibility of using information from the Total financial accounting system without intermediaries (online)
- Introduction of depreciation reserve account, introduction of depreciation expense account, introduction of last year’s adjustments account, introduction of current year’s adjustments account, introduction of asset purchase account (property), introduction of asset purchase control account (property), introduction of total insurance account, introduction of insurance component account, introduction accounts on the basis of closing, separating the causes of closing that can be defined by the user (including sale, exchange, accident, etc.), introducing the cost accounting of the asset, introducing the profit and loss/expense account, introducing the account receiving the money
- Defining types of templates and issuing mechanized accounting documents
- Automatic allocation of property plates and its registration in a fully mechanized manner
- Providing all kinds of required reports in the field of fixed assets and in the course of construction, such as:
- A report of Fixed asset card to provide information such as asset acquisition records, classification, location, display of registered depreciation and depreciation forecast, etc. for each asset license plate.
- Asset balance report at different levels such as asset list, asset class, cost centers, location, etc.
- Completion of depreciation calculation for assets (sold, damaged, etc.) and preparation of relevant reports
Financial Statements
- Preparation of main reports including balance sheet, profit and loss statement, accumulated profit and loss, comprehensive profit and loss and cash flow.
- Preparation of notes attached to financial statements with simple and matrix formats
- Preparation of financial statements using different standards
- Extracting reports in WORD and EXCEL formats
- Tracking the amount of each heading at the total account level, subsidiary and detailed levels
- Confirming the reports prepared in each period
- Defining different time periods for preparing financial statements during a financial year
- Preparation of financial statements in Farsi and English
- Preparation of comparative financial statements with the possibility of comparing financial statement items of the current period with any of the periods defined in the past
- Forwarding Transportation
- Carrier Transportation
- Management and Planning Transportation
- cost accounting of shipping
Forwarding Transportation
- forwarding – shipping international transportation
- Issuance of shipping bill of lading BL, TBL, FBL and…
- Control of shipping booking
- Controlling all operations of import, export and transit of containerized goods carried by ship
- Control the current status of containers
- The possibility of introducing unlimited shipping lines for each company
- Real-time control of container changes such as movement from the origin, arrival, clearance, exit from the port with a temporary entry permit, unloading, clearance to the shipper in order to reserve for export cargo, etc.
- Registration of information related to costs, tariffs and exchange rates for import, export and special cases
- Forwarding – air international transportation
- Issuance of HWBL and MWBL air waybill and…
- Real-time control of container information and its changes
- Issuance of air warehouse bill
- Registration of information related to costs, tariffs and exchange rates for import, export and special cases.
- Forwarding international transportation – road transit
- Managing the process of CMR and BL sheets and…
- Management of acknowledgement of receipt of customs licenses and transit guarantee insurances
- Issuance of road waybill and management of containers in forwarding transportation
- Monitoring the costs and expenses of each trip and container
- Issuing the CMR online system(E-CMR)
- Closing the account of each trip and calculating profit and loss based on the owner of the goods, journey and reference
- Calculation of demurrage related to shipping lines, drivers and goods owners
- Issuing an invoice to the owner of the goods in Rial
- Issuing an invoice to the owner of the goods in foreign currency
- Viewing performance, Rial and currency income, profit and loss of each journey on the management dashboard
- Providing a report on the control of the entry and exit of containers from the borders and shipping booking
- Issuance of invoices for income and expense sources
- providing TTMS file according to the financial procedure selected as
- quarterly buy and sell
- payrolls
- Forwarding-rail international transportation
- Management of rail waybill and its costs
- Management and control of Iran’s expediter codes and CIS
- Management of movement and stops of wagons and control of loading stations
Carrier Transportation
- Management of the CMR waybill process
- management and Control of telex and driver’s visa
- Control of cars at the border of entry and exit, control of delay in unloading
- The possibility of issuing the CMR online system(E-CMR)
- Identifying revenue sources of services provided to drivers
- management and issuance of Request
- Quarantine permit
- The cost paid for using the roads of a foreign country and its settlement
Management and Planning Transportation
- Registration of shipping order and order tracking
- Transport planning and specifying routes and transport models (air, sea, rail, road)
- Budget evaluation for each route and transportation model
- Management of documents and control of transport files (if a document filing system is provided)
- The possibility of viewing the transportation cost in real time at the level of the owner of the goods, travel number, reference of each route and mode of transportation
- Providing reports on the status of the shipment and the location of the cargo and each stage of the journey
- Providing reports on container stops separately related to the goods´ owner, shipper and driver or carrier company
- Closing the account of each shipping project and managing profit and loss (according to the owner of the goods, B/L and container)
cost accounting of shipping
- Introducing different time periods for calculating the cost price of each shipping contract in forwarding
- Introduction of journey and container information and communication with the accounting system
- Entry and identification of cost information for each journey and container
- Determining the pattern of mechanized issuance of the document
- Mechanized registration of distribution documents and the cost price of services in the financial system
- Calculating the cost price of each project
- Calculating the actual cost price of services
- Ability to budgeting and accounting procedures for the cost price of transportation contracting based on a fixed amount or fee
- Calculating the cost of each activity in planning and actual operations to perform calculations of standard and actual cost price
- Calculation of the cost price at the level of the owner of the goods, type of transport in multimodal transport, container, means of transport and contract
- Viewing the cost price between periods
- Profitability analysis for the owner of goods, type of transport in multimodal transport (sea, rail, air and road), container, means of transport and contract
- Foreign orders
- Export
- payroll
For more information please call 09120430113
Export
- For more information, please call 09120430113
payroll
- For more information, please call 09120430113
- Cost accounting of Project
- Production Control
- Production order and production cycle tracking
- Management of Production Contracting
- Services Management
Cost accounting of Project
- Cost Element Accounting
- Cost Center Accounting
- Accounting Project Cost
- Calculating the actual cost price of products and services (Actual Cost)
- Calculating the cost price between periods
- Comparing the standard cost price with the actual and observing the deviations
- Allocating and sharing the costs of service centers to production centers
- Profitability analysis per product, customer, sales centers, geographic regions
- Issuing the financial cost price documents in two standard and real ways
Production Control
- Definition of work centers and production lines and allocation of personnel, capacity, equipment and especial shifts for each center
- Defining standard functions for measurement in production processes, such as man-hours, machine hours, energy consumption, etc.
- creating batch ID for each product, including materials, semi-finished and products
- Definition of BOM and production process of various Routing for each product and use of reference BOM
- Selecting the BOM for each product at the time of ordering the product
- Determining the Standard material waste and production by material and operation
- Definition of parallel and alternative processes of the main production process at the time of OPC definition
- Definition of parallel and alternative processes of the main production process at the time of OPC definition
- Tree display of manufacturing and semi-manufactured products up to the last layer
- Defining the production plan in periodic form (Time Bucket) and controlling the realization of each period by product
- Calculation of required raw materials separately for each production order
- Issuing a production order for each product or semi-finished product and scheduling it according to operations in each shift
- Controlling and tracking the workflow from the arrival of raw materials to the delivery of the final product to the warehouse
- The procedure of transferring goods from the material warehouse to the production on-site warehouse in an aggregate form
- Considering alternative goods to be transferred to the on-site warehouse
- Reserving warehouse inventory for production orders based on the amount required automatically
- Issuing the output of materials based on the size of the package in the warehouse and controlling its remaining in the on-site warehouse
- Issuance of automatic consumption of materials (Back Flush) based on the amount of production and actual wastages of the produced goods
- Automatic receipt of the product in the on-site warehouse
- Using the goods consumption policy to prioritize sending different batches of goods from the warehouse to the production center
- Registration of production performance in different units, separating healthy amounts, rework and wastages
- Registration of additional information (personnel, equipment and machinery, reasons for delay in the program, reasons for wastages)
- Control and registration of production by-products
- Recycling production waste in the product itself or in other products
- Diverse and multidimensional reporting of all available production information
Production order and production cycle tracking
- For more information, please call 09120430113
Management of Production Contracting
- For more information, please call 09120430113
Services Management
- For more information, please call 09120430113
- Sales & Marketing
- Targeting System and Commission
- Distribution
- Shop Panel
- Online Ordering
- Online Sales
- Education
Sales & Marketing
- For more information, please call 09120430113
Targeting System and Commission
- For more information, please call 09120430113
Distribution
- For more information, please call 09120430113
Shop Panel
- For more information, please call 09120430113
Online Ordering
- For more information, please call 09120430113
Online Sales
- For more information, please call 09120430113
Education
- For more information, please call 09120430113